Mission Trip Details
PASSPORT AND VISAS
All mission trip participants must have a valid passport with an expiration date not less than 6 months from your return date. If you do not have a passport, you need to apply for one immediately. IMPORTANT: You must have a valid passport in your possession to register for a mission trip. All mission trip participants traveling to Russia will need a Russian visa. To get a visa, SAC must have a valid passport in hand from the trip participant by the mission trip deadline date for us to secure your visa.
INCLUDED IN YOUR MISSION TRIP PRICE
International round-trip air transportation leaving from DFW airport to the destination city is provided by regularly scheduled commercial jet service. Ground transportation in the destination city to/from the airport/hotel is provided. Metro cards or coins for intercity travel are provided. If identified in the mission trip brochure, hotel accommodations (unless otherwise stated) with a private bath in a double occupancy twin bedded room, and all meals are included. All entrance and basic visa fees, taxes, tips and service charges are included. All cost associated with the interpreters for scheduled SAC ministry events are included in the trip price. Mission trip medical insurance from Gallagher Travel, Volunteer Missionary Travel Insurance (VMTI) is included in your trip cost providing coverage for accidents, medical assistance and evacuation. Details of what is covered are available at www.travelwithgallagher.com. Although the primary purpose is focused on ministry and not tourist activities, there may be some opportunities for shopping, city touring and cultural event attendance.
NOT INCLUDED IN YOUR MISSION TRIP PRICE
Cost of your passport, optional excursions, trip extension, tourist site fares, excess baggage weight charges, soft drinks, bottled water, laundry, phone cards, internet cards, and all items of a personal nature are not included. Trip cancellation and baggage insurance is not included. Domestic airfare to/from DFW airport is also not included. If you need to travel from another city please contact SAC directly to work out the additional costs and to schedule the best arrangements. Costs associated with deviations from the trip dates and plans will be the responsibility of the trip participant. SAC suggests participants bring money for shopping to purchase souvenirs or other needs.
The following policies shall apply to any and all SAC Mission Trip cancellations. You must submit your cancellation in writing to SAC. All airline tickets are non-transferable. Depending upon when the mission trip is canceled, a cancellation charge may apply. SAC highly recommends Travel Insurance to protect yourself from penalties assessed for canceling due to medical reasons for yourself or family members. Other cancellation fees may apply.
|Cancellations for any SAC Mission Trip|
|Days Prior to Flight Departure||Cancellation Charge Per Participant|
|Up to 80 days prior to departure||No Penalty|
|79 days – 65 days prior to departure||Amount of Deposit|
|64 days – 50 days prior to departure||25% of Total Fare|
|49 days – 20 days prior to departure||50% of Total Fare|
|19 days prior to departure||100% of Total Fare (No Refund)|
|No Appearance||100% of Total Fare (No Refund)|
Airline tickets must be returned prior to any refunds being processed. SAC can only be responsible for refunding amounts actually received. If cancellation fees were charged by air carriers, hotels, or suppliers, they will be deducted from any refund made. No refunds will be made to passengers who did not board the aircraft or passengers who cancel after the start of the mission trip. Once a booking has a deposit, all changes are subject to change fees which may vary depending upon the change.
Absolutely NO Exceptions will be made on cancellation or change charges. SAC highly recommends the purchase of travel protection insurance such as Travel Guard (www.travelguard.com) or other travel insurance firms.
Airline reservations will be made by SAC and their partner professional airline travel agency. If a trip participant wants to make their own reservations please coordinate this with the SAC executive director. SAC is not reposnsible for any airline reservations made by trip participants not made through the SAC partner travel agency. Trip payments including airfare are deductaible for tax purposes, however if a participant chooses to make their own reservations, tax deduction letters from SAC can only report the actual money sent to SAC for trip payment.
USING FREQUENT FLYER MILES
Individuals may use frequent flyer miles to travel to overseas. Those individuals will be responsible for booking their own reservations. You MUST coordinate with Strategic Angel Care (SAC) to ensure transportation is coordinated with the team. Those individuals will be responsible for any additional cost associated with ground transportation, hotel, in-country registration fees, and other items. Your trip cost will be reduced by the airfare cost as determined and budgeted by SAC.
Due to the policy of the consolidator of the specially discounted missionary airline fares obtained by SAC and our travel agent, trips can be extended only in the destination city for the mission trip. This would be at the trip participant’s expense and within the allowable stay of the Russia visa if staying in Russia. Arrangements to fly to other destinations in conjuction with the mission trip can not be accomodated due to the consolidator’s policy. Trip participants would need to make their own airline travel arrangements if they want trip extensions to other cities.
Single-entry Letters of Invitaitons (LOI’s) and Visas are obtained by SAC for trip participants. Russian visas must be obtained by SAC for a SAC mission trip if traveling to Russia.
Mission trip participants will be expected to check one personal bag with their personal belongings and one “ministry bag” that will be packed by SAC and used to deliver ministry supplies, gifts, and humanitarian aid to orphans. Each checked bag can weigh no more than 50 lbs. with the total for the two checked bags not exceeding a total 100 lbs. Participants will also be allowed one carry-on bag not over 18 lbs. and one additional item such as a purse or breifcase at the discression of the airline. Participants will be responsible for any fees for overweight personal bags.
MISSION TRIP AGENDA
Participants are expected to comply with and actively participate in the scheduled agenda and activities created by SAC for your specific mission trip. Personal and separate agendas for touring, visiting friends, or other activities outside of the pre-planned mission trip activities may be accommodated only as a secondary priority, if possible, as determined by the trip leader.
MINORS ON MISSION TRIPS
Minors are encouraged to be part of the mission trip expreience with their parents. Trip participants under 18 years old must be escorted by a parent or legal guardian and receive prior approval from the Executive Director of SAC. Power of Attonry may be required for some guardianship arrangements. Minors must room with at least one parent or legal guardian and will serve at the same ministry sites.
Please evaluate your personal health according to the activities planned for your trip. Ministry days are usually planned from 6:30am until 7:00pm or later depending on the scheduling. Trip participants working inside the city will use the city metro system for transportation. You may walk 3-5 miles in any given day and carry a daypack while travelling to the various ministry sites. SAC stronlgly suggests that you prepare for walking by breaking in some comfortable shoes and start a walking regime at least one month prior to trip departure. Bus transportation will be available for mission trips serving ministry sites outside the city and usually require less walking.
RESERVATIONS, DEPOSITS, AND PAYMENTS
All reservations must be accompanied by a deposit payment of $300 per person. Airline reservations will be paid for once trip participants make full payment to SAC for the airline fares. All payments must be received prior to the trip departure date. Those trip participants raising support for their mission trip can point their poential donors to the Make A Donation button on the main page of the SAC website. Total donations received by trip participant donors will go towards the invoice amount of the mission trip. Donations over the amount of the invoice will be held on account by SAC by the individual trip participant for 18 months. If the excess amount raised is not used on another mission trip, the excess amount will be forfeited by the trip participant the funds were held for and transferred to the General Fund of SAC for operational expenses. If payments are not received or postmarked by the deadline date, you risk losing your reservation and deposit. Checks should be made out to “Strategic Angel Care” and in the memo write “Travel / <date of trip departure (mmddyy)> / <your last name>” ie: Travel / 071808 / Smith.
As an individual who is paying their own way on a short-term mission trip, a portion of your cost is tax deductible. Please consult your tax advisor. Please contact Strategic Angel Care for a tax deduction letter for your mission trip.
Signing of this application confirms that you are willing to be led by the authority of Strategic Angel Care while overseas.
Acceptance of your application to travel on the mission trip is at the sole discretion of Strategic Angel Care and without explanation.